Who we are
 
We are SALLY FELIX DA SILVA NOTARIES LIMITED, Notaries Public incorporated and registered in England and Wales with registered company number 12189841 with registered office at Room 527, 26-28 Hammersmith Grove, London, W6 7BA. 

Contact

Should you wish to speak with us regarding your personal data please contact us at notary@londonnotary.london or +44 (0) 208 834 2587 +44 (0) 796 008 5720. 

How we use personal information relating to you

We deal with information relating to clients or prospective clients, for the purposes of providing notarial, legalisation, translation and other legal services to our clients. 

As a result of providing services to you we may collect personal information about you which can include but is not limited to: names, address, further contact information and information typically contained within your passport or national identity card. 

Disclosure of your personal information
 

There are circumstances where we may have to disclose your personal data to third parties in order to comply with law or to provide services to you. This includes: 

• our subsidiaries or associated offices;

• our suppliers and service providers to facilitate the provision of the Services, including couriers, translators, IT consultants and legalisation and other handling agents, webhosting providers, identity verification partners (in order to verify your identity against public databases), consultants, for example, in order to protect the security or integrity of our business, including our databases and systems and for business continuity reasons;

• public authorities to carry out acts which are necessary in connection with the Services, such as the Foreign Office;

• foreign organisations to carry out acts which are necessary in connection with the Services, such as Embassies, Consulates and High Commissions;

• professional organisations exercising certain public functions in relation to the notaries profession, such as Chambers of Commerce;

• successor or partner legal entities, on a temporary or permanent basis, for the purposes of a joint venture, collaboration, financing, sale, merger, reorganisation, change of legal form, dissolution or similar event relating to a Business. In the case of a merger or sale, your personal data will be permanently transferred to a successor company;

• public authorities where we are required by law to do so; and

• any other third party where you have provided your consent.

 

How long your personal information is held for
 
Your personal data will be retained for as long as is reasonably necessary for the purposes listed above or as required by the law. For example, the Notaries Practice Rules require that that notarial acts in the public form shall be preserved permanently. Records of acts not in public form shall be preserved for a minimum period of 12 years. Please contact us for further details of applicable retention periods. 

Security of your personal data
 

We will implement technical and organisational security measures in order to prevent unauthorised access to your personal data.

Please be aware that the transmission of information via the internet is never completely secure. Whilst we do our best to keep our own systems secure, we do not have full control over all processes involved in, for example, your use of our website or sending confidential materials to us via email, and we cannot therefore guarantee the security of your information transmitted to us on the web.

Your rights
 
You have the right to:
 

1.         Request access to your personal information (commonly known as a “data subject access request”).  This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
 
2.         Request correction of the personal information that we hold about you.  This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
 
3.         Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it.  You also have the right to ask us to delete or remove your personal information where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal information to comply with local law.  Note, however, that we may not always be able to comply with your request for erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
 
4.         Object to processing of your personal information where we are relying on a legitimate interest (of our own or of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.  You also have the right to object where we are processing your personal information for direct marketing purposes.  In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
 
5.         Request restriction of processing of your personal information.  This enables you to ask us to suspend the processing of your personal information in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
 
6.         Request the transfer of your personal information to you or to a third party. We will provide to you, or a third party you have chosen, your personal information in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
 
7.         Withdraw consent at any time where we are relying on consent to process your personal information.  However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.  If you withdraw your consent, we may not be able to provide certain services to you.  We will advise you if this is the case at the time you withdraw your consent.
 
If you wish to exercise any of the rights set out above, please contact us on the details above.  We aim to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests.  In this case, we will notify you and keep you updated.
 
You will not have to pay a fee to access your personal information (or to exercise any of the other rights).  However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive - alternatively, we may refuse to comply with your request in these circumstances.
 
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights).  This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it.  We may also contact you to ask for further information in relation to your request to speed up our response.
 
 
Your right to lodge a complaint with the Information Commissioner’s Office
 
If you feel that we have not handled information relating to you properly, or if you have contacted us about how we use that information and are unhappy with our response, you have the right to lodge a complaint with the Information Commissioner’s Office by phone on 0303 123 1113 or online at ico.org.uk/concerns/

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We are registered with the Information Commissioner's Office under number: ZA559856